The store is what your clients see. The back office is what runs your business: catalogue, stock, production, returns and invoicing in one login, instead of four subscriptions and a spreadsheet.
Your dashboard. Every client’s orders, by stage, with the oldest first.
Every client you supply gets a branded portal for their people. Behind all of them sits one system where you run the catalogue, stock, production and invoicing, the part your competitors don’t show you, because most of them don’t have it.
Their logo, their colours, their own sign-in. Staff order only what their role allows, in the right size, from stock you actually hold.
Catalogue, stock, orders, production, returns, enquiries and reports in one login, instead of four subscriptions and a spreadsheet.
Works with
Clients, catalogue, stock, approvals, production and invoicing. One login, one screen, every client you supply.
Every order touches four systems.
Clients, catalogue, stock, approvals, production and invoicing. One login, one screen, every client you supply.
They log in and see their range, their sizes, their budget. You set all of it once and stop fielding sizing emails.
Most online stores hand you an order and stop there. Smarter Portals carries it the rest of the way: onto your production board, onto a packing slip, into Xero, and back to the person who ordered it as tracking.
From the approved range, in the right size, with the allowance checked and the stock confirmed. No phone call, no email, no order form.
#200997 · 3 items · A$147.85
Straight into Received, with the person, their branch and the job number already on it. Nobody types it in again.
Received · job BL-2231
Embroidery and logo details travel with every line, and the packing slips print for the whole batch in one go.
Left chest logo · 3 lines
On account? The Xero invoice raises itself. Mark it shipped and the person who ordered sees the tracking without having to ask you.
~$20
of admin in every order done by hand
Multiply that by your monthly order count. That’s the number.
See it runningEstimated time for a typical phone or email order handled by hand, at around $40 an hour.
Catalogue
Priced once. Every portal draws from it.
Stock by size
Live counts, so you promise a date you can hold.
Returns
Raised in the portal, with the reason attached.
Reports
Spend by client, branch and role, ready at renewal.
Orders arrive typed in, with the staff member, their branch and the job number already on them. Your team works the board; nobody works the phone.
Sales over time, top clients, top products, the order pipeline, embroidery throughput and allowance use, over any date range.
On-hand stock by size, a low-stock threshold per product with alerts, and your choice of whether anyone can order over it.
The jobs that used to live in your inbox now have a place of their own.
The order carries its own paperwork through to Xero, so month end is matching, not typing.
On account
Connect Xero and on-account orders become invoices when they are fulfilled, against the client's Xero contact. Invoices, payments and contacts stay in sync. Nobody retypes a line.
By card
Staff can pay by card, debit or bank transfer through Stripe, reconciled with Xero. Connect your own Stripe account and card payments land with you.
On approval
For clients that buy on approval, an order can come in as a quote request. You convert it to an order when they say yes.
Their paperwork
Rename the checkout field per client: Cost centre, Job number, PO. Make it required and it is never missing when you invoice.
Per branch
Each branch can be billed in Xero against its own contact or the company's, and can require manager approval before an order goes through.
Anything else
Need something else connected? Talk to us about a custom integration.
Your catalogue, your clients, their sites, roles and budgets. Loaded once.
Every person sees their range, their sizes, their budget. Nothing else.
Orders under the limit approve themselves. The rest lands on your board, already checked.
Trade crews, hospital wards, school families. Each client gets its own catalogue, its own rules and its own reports, set up in the same system rather than built from scratch.
Supply something that isn’t on this list?
See it runningWorkwear & Trade suppliers
What their store stocks
Hi-vis polo
Site crew
Cargo pants
Allowance item
Work boots
Sizes 6 to 14
Wet weather jacket
Winter issue
Before and after
Today someone phones the order in and the office pieces it together at month end. Here every order arrives with the worker, the branch and the job number already on it.
Every portal carries your client’s name, colours and logo. Yours appears once, in small type at the bottom, and only if you want it there.
The organisations shown are invented and the data in each portal is example data. They show how one platform is branded for each customer. They are not customers of Smarter Portals.
A new client’s store, in their colours, live the same day.
The “Powered by” line is yours to keep or remove.
See it runningSchools
Staff
Uniform Portals
Clients
Training
Documents
Communities
Orders
Suppliers
Custom
Smarter Portals started with uniform ordering. The same engine now runs every portal above: one catalogue, one set of rules, one record of what happened.
One engine.
Every portal on it.
Problems that used to need a subscription each.
Uniform Portals
Schools
Staff
Clients
Training
Documents
Communities
Orders
Suppliers
Custom
Smarter Portals started with uniform ordering. The same engine now runs every portal above: one catalogue, one set of rules, one record of what happened.
One engine.
Every portal on it.
Problems that used to need a subscription each.
Your client has a uniform portal. The same platform gives them staff records, training, documents and client jobs, under your name, on your account.
Each portal does its own job, and because they run on one system they share what they know: add a starter once and their entitlement, their training and their kit all follow. HoverTap any portal to see what it shares.
Each extra portal is more you can charge for, and one more reason your client stays with you. Every portal carries your brand, never ours.
Smarter Portals is a technology company building purpose-built ordering portals. We started with uniform ordering because we ran a uniform business, and the platform underneath now runs staff records, training, documents and client jobs on the same engine.
Suppliers run it for their clients. Some organisations run it themselves.
See it runningReviewing this for procurement? Ask us anything →
Encrypted in transit and at rest, with audited access and daily backups.
SecureEncrypted in transit and at rest, with audited access and daily backups.From one client to hundreds, without a new instance for each.
ScalableFrom one client to hundreds, without a new instance for each.Your modules, your rules, your brand.
CustomisableYour modules, your rules, your brand.Xero and Stripe built in, with API keys and webhooks for your other systems.
Integration readyXero and Stripe built in, with API keys and webhooks for your other systems.Nothing to install. Always current.
Cloud basedNothing to install. Always current.LiveEvery user sees exactly what they should.
Role-based permissionsEvery user sees exactly what they should.Run every portal from one console.
Central managementRun every portal from one console.Multi-currency, and configured for your tax regime: GST, VAT or sales tax.
Works in your marketMulti-currency, and configured for your tax regime: GST, VAT or sales tax.No re-platforming, no migration project.
Tell us about your business and who you supply, and we’ll show you a portal set up the way your clients order. No pressure, no script.
Within one business day.
Wherever you supply. Any currency, any tax regime.
Zero double handling. Set the rules once. Nobody re-types anything, ever.
